Arts Administration
The PSN Arts Administration program aims to provide students practical experience on the logistical and operational needs required for the successful completion of an international summer music festival.
Offering exposure to the world of opera & orchestra, this diverse program allows its participants a wide range of administrative experiences while also exposing them to the culture and history of some of Europe’s most historic and beautiful cities.
Participants will have the opportunity to work directly with the Festival Administration, Prague Summer Nights faculty, guest artists and students throughout the entirety of the program. Over the course of four weeks they will develop the skills necessary to work effectively in a collaborative and team-oriented environment.
Festival Coordinator
Reports to: Festival Manager
Location: Tábor and Prague, Czech Republic (with pre-festival internship at Classical Movements, remote or in-person)
Internship Dates: May 25 – June 12, 2026
Festival Dates: June 15 – July 13, 2026
Compensation: Full tuition scholarship opportunity
Position Overview
The Festival Coordinator serves as a key leader within the Prague Summer Nights (PSN) administrative team, supporting the Festival Manager in ensuring the smooth daily operation of the festival. This individual will take primary responsibility for creating, maintaining, and communicating all daily Opera and Orchestra schedules, serving as the central link between artistic faculty, production staff, and student participants.
Prior to the festival, the selected candidate will complete a 3–4 week internship with Classical Movements—the international concert tour company and organizer of Prague Summer Nights—gaining hands-on experience in arts administration, logistics, and festival coordination. This internship may be completed remotely or in-person at Classical Movements’ headquarters in Alexandria, Virginia (USA).
This is an ideal position for a highly organized, detail-oriented emerging arts administrator who thrives in a fast-paced, collaborative environment and is passionate about supporting young artists and international music-making.
Key Responsibilities
- Lead scheduling efforts for all Opera and Orchestra rehearsals, lessons, and coachings in close collaboration with the Festival Manager.
- Develop, update, and distribute daily festival schedules and communications to all participants, faculty, and staff, ensuring clarity, accuracy, and timely dissemination of information.
- Coordinate closely with Opera staff and production teams to confirm scheduling of all opera rehearsals, opera scenes, and cabaret performances, ensuring smooth alignment across venues and faculty.
- Collaborate with the Orchestra Personnel Coordinator to integrate orchestra rehearsal times into the master schedule and ensure consistent daily communication to all participants.
- Serve as a key communication link between festival leadership, faculty, and participants—proactively identifying and resolving scheduling or logistical conflicts.
- Support overall festival operations by maintaining accurate records of room usage, rehearsal times, and performance schedules, and by assisting the Festival Manager with daily coordination as needed.
- Contribute to a professional, organized, and supportive environment for all festival participants, embodying the high standards of Classical Movements and the Prague Summer Nights Festival.
Qualifications
- Exceptional organizational and time-management skills, with the ability to manage complex, overlapping schedules involving multiple departments.
- Excellent written and verbal communication skills.
- Calm, resourceful, and adaptable in a fast-paced, multi-tasking environment.
- Strong interpersonal and collaborative skills, with a professional and diplomatic demeanor.
- Prior experience in arts administration, festival management, or performing arts operations preferred.
- Familiarity with classical music, opera, or orchestral environments is an asset.
- Proficiency with Excel, Google Workspace, and scheduling or project management software preferred.
- Availability for a pre-festival internship (May–June 2026) with Classical Movements (remote or in-person) and full-time participation in the Prague Summer Nights Festival (June 15 – July 13, 2026)
Program Operations and Guest Artist Liaison
The Program Operations and Guest Artist Liaison will report directly to the Festival Manager, assisting in all aspects pertaining to the successful execution of all festival operations. This individual will exhibit an existing knowledge of orchestra production and a passion to further his or her understanding of the logistical needs required for an entire festival. He or she must possess a keen attention to detail, a strong ability to multi-task and an ability to work collaboratively.
*This position requires pre-festival internship at Classical Movements in May 2026.
Program Operations Key Responsibilities
- Oversee student ground transportation and accommodation check-in/check-out
- Create and manage rooming lists and transportation rosters
- Supervise the count and handling of equipment
- Assist with set up and breakdown of rehearsal and concert space (Orchestra)
- Oversee practice rooms/availability/sign ups and equipment
- Comp tickets
- Communicate with the Festival Manager any new production requests and work in collaboration with festival administration to fulfill these requirements
- Work in collaboration with the Festival Coordinator to create and disseminate load-in, room requests, technical rehearsal and load-out calendars to all opera participants and staff
Guest Artists Liasion Key Responsibilities
- Create guest artist schedules (assign students to masterclasses and individual lessons)
- Greet and accompany guest artists to their locations and ensure their well-being
- Follow up with students scheduled for Masterclasses and track their attendance
- Work collaboratively with festival coordinator for room scheduling
Production and Stage Coordinator
The Production and Stage Coordinator will report to the Festival Manager and work to facilitate smooth running productions for all voice and orchestra performances. He or she will possess a keen understanding of pre-show, front of house, and backstage activities, maintain a calm demeanor and the ability to work collaboratively with locals while overcoming possible language barriers. This individual will work directly with the Festival Manager on all aspects pertaining to concert and stage production.
Key Responsibilities
- Create concert production sheets and oversee all concert productions accordingly
- Coordinate student workers and plan with Co-Interns for performances, making sure they are present to help with set up and take down and scheduling them for any special performance needs, load-in or load-out days that occur during the program
- Coordinate and oversee pre-performance activities front and back of house
- Create concert programs – (knowledge required in Publisher/InDesign)
- Create concert posters
- Manage supertitles for operas
- Call the show/curtain
- Oversee the needs for props and costumes
- Oversee stage set up and breakdown
- Work collaboratively with co-interns to coordinate all concert productions.
- Coordinate companywide notifications with the Festival Coordinator
Orchestra Personnel Coordinator and Librarian
The Orchestra Personnel Coordinator and Librarian will report directly to the Festival Manager and Artistic Director. He or she will demonstrate an existing knowledge pertaining to orchestra production and a keen understanding of the logistical needs for a symphony orchestra. In addition, this individual will serve as the Orchestra Librarian, editing and preparing all parts as needed for distribution to students.
*This internship requires time prior to the Festival to prepare the orchestra music
Key Responsibilities
• Create and share stage plots
• Work closely with Production and Stage Coordinator for orchestra musicians needs
• Regular check ins with orchestra conductors and their needs
• Track the attendance of orchestra members, ensuring all necessary personnel are present for rehearsals and communicating attendance issues to the Artistic Director and Festival Manager
• Ensure that all rehearsal and performances are properly set prior to the start of rehearsal
• Coordinate the student workers in the Festival Orchestra, making sure they are present to help with orchestra/chamber set-up and take-down and scheduling them for any special load-in or load-out days that occur during the program
• Oversee the distribution and collection of all orchestra music during the festival
• Oversee the editing of orchestra parts prior to the start of the festival including adding bowings, marking edits or cuts and copying all page turns
• Communicate directly with the Festival Manager and Artistic Director any production concerns or needs that arise
• Work collaboratively with the Festival Coordinator on scheduling needs pertaining to orchestra concerts and the chamber music program, relaying any specific scheduling requests that may arise and communicating any scheduling issues or concerns pertaining to the orchestra
• Reports to the Artistic Director and Festival Manager
Marketing and Social Media Coordinator
The Production and Stage Coordinator will report to the Festival Manager and work to facilitate smooth running productions for all voice and orchestra performances. He or she will possess a keen understanding of pre-show, front of house, and backstage activities, maintain a calm demeanor and the ability to work collaboratively with locals while overcoming possible language barriers. This individual will work directly with the Festival Manager on all aspects pertaining to concert and stage production.
Key Responsibilities
- Create and monitor PSN internal social media
- Maintain the online profile of the festival throughout the entirety of the program, update all festival social media outlets and serve as the festival photographer throughout the program
- Create regular social media stories (blog posts) and share with CM marketing team to publish
- Take pictures and keep them sorted to share with all participants
- Work directly with the Festival Manager and outside vendors to help promote PSN’s performances as well as masterclasses and workshops
- Assist in the creation of promotional materials for the festival including posters, flyers, brochures and programs for each PSN performance (Knowledge in Publiser/InDesign)
- Communicate with faculty and students as needed to assist in the scheduling of interviews and other marketing initiatives during the festival
Learn about the experiences of the Prague Summer Nights Arts Admin team:
Hear firsthand how they navigated the behind-the-scenes world of festival planning, managed events, supporting talented musicians and performers.